Safety & Communication Platform For Events And Venues
The future of
safety planning
won't be found in a
binder.
Playbook puts your event & emergency plans, maps and contacts in the pocket of every staffer, volunteer, and first responder — whether you're running a single event or the building your team manages every day.
PUBLISHED PLANS SYNC TO EVERY DEVICE — THEN WORK WITHOUT SIGNAL
In Their Pocket
Easy.
No more looking for your binder or digging through email for a PDF. With Playbook in your pocket, you're never more than two taps away from all your information: emergency & event plans, maps and venue/event specific contacts. All in one place and securely but easily accessible to your approved stakeholders.
Powerful.
Distribute the picture of a lost child to all of your volunteers and law enforcement personnel in minutes. Capture incident reports, after action insights and hotwash feedback without a single sheet of paper — attachments and all.
Portable.
Users spend 85% of time on their smartphones in apps. Why not deliver your most important plans through the app that is specifically designed for them? We promise: you'll never miss your binders and your volunteers won't forget their phones.
Smarter, Safer Events Run On Playbook
Built For Both
One Playbook. Built for the day — and the every day.
Whether you are planning a single event, managing a building, a campus, or a portfolio of properties that never has a day off, Playbook simply and efficiently streamlines your communication.
For Events
Races, conferences, concerts, tournaments, championships. Build a plan for a date range, publish it to your team on your timeline, and let it retire automatically when the event's over. One source of truth. If it's not in their Playbook, they don't need to worry about it.
For Venues & Campuses
Office buildings, hospitals, malls, hotels, school and academic campuses. Maintain a year-round Emergency Operations Plan and SOPs — then spin up an event-specific plan the moment your asset has something on the calendar.
Learn MoreWho It's For
Adaptable for anyone.Because everyone needs a Playbook.
Whether you're a school, church, conference center, summer camp, shopping center, hotel or concert venue, your children, parents, guests, attendees, visitors and customers expect that you have a modern-day risk management plan to keep them safe.
In The Field — Everything a volunteer or responder needs, at their fingertips.
- Event and emergency plans in one searchable "table of contents," not a stack of PDFs
- Maps of the venue, nearest hospital, and AED locations — saved to the device, so they work with no signal
- Search any contact by name or role and call or text with one tap — no typing numbers under pressure
- Push a weather update, the picture of a lost child, or a BOLO, to every volunteer and officer on site in seconds
In Command — Build the plan once. Publish it everywhere.
- Drag-and-drop plan builder with a library of best-practice templates — active shooter, hazmat, severe weather, PA scripts
- Copy last year's plan and contacts in one click instead of starting over for every event
- Edits go out as push notifications the moment you publish — no reprints, no "did everyone get the new PDF?"
- Collect incident reports and hotwash feedback straight to your inbox via Formstack or Google Forms
This is where critical event information needs to be – in the hands of people who need it.Lloyd Crowe — Former Chief Security Officer, USA Track & Field
Getting Set Up
In the next 10 minutes, you could be done building your first plan.
In Playbook, it's that simple. Whether you're planning one event or maintaining the plan for a building your team runs every day, the path is the same.
Add your venue
A single building, an entire campus, or a portfolio of properties — Playbook gives you a clean view of every location and what's scheduled there.
Add your events
Baseball games, band camp, a trade expo, race day — regardless of whether it's "your big day" or your core business, Playbook keeps every plan organized and two clicks away.
Build from templates
Paste in your current plan, build from scratch, copy a prior plan or drag-and-drop best practices from our library. Hit publish, and the most current plan is in everyone's pocket.
Invite your stakeholders
Playbook is a secure, invitation-only platform with notification options you control, ensuring the right groups see the appropriate content.
Wherever people gather — for an afternoon or every day — someone needs a plan.
Schools, stadiums, malls, campuses, churches — your staff, sponsors, and insurer already assume you have one. Playbook is where it lives.
Pick Your Plan. Pick Your License.
Four plans. Two license types.
Plan Options
Pick the features your team needs.Trial
See it working with one real event.
- One free event
- One admin
- Three mobile users
- Five primary tabs — Plan, Emergency, Images, Contacts & Notifications
Standard
Get your plan onto every phone and keep it current.
- Everything in Trial, plus:
- Multiple event administrators
- Notification senders
- Broadcast messaging & admin-defined templates
- Mobile preview mode
- Custom fields for contacts
- Multi-venue management
- Checked-in status for mobile users
Pro
Make sure the right people see the right plan.
- Everything in Standard, plus:
- White label branding
- Activity reports
- Admin-defined groups
- One-click "Copy Playbook" feature for recurring events and games
EOC
Run the whole venue on the day, and produce the record afterwards.
- Everything in Pro, plus:
- Heads-up console view of all events
- Click-through graphs
- Integrated activity reporting
- "EOC Pulse" feature
License Options
Pick how long each plan runs.Scheduled Event License
Covers activities with a start and end time, running for no more than two weeks: a race, a concert, a tournament, or a single conference.
Ongoing Event License
Covers buildings or recurring operational plans that run year-round: a campus, a stadium, or a venue with a standing Emergency Operations Plan.
Need both? Combine Scheduled Event and Ongoing Event licenses in one quote, so your venue's year-round plan and its special events live in the same Playbook.
Request a quote ›Playbook has exactly the information I need when working a new venue. Love the product.Mike Mitchell — Dignitary Protection & Special Events, IMPD
Put the plan where it's needed.In their pocket.
Set up your first venue or event for free and publish a plan today. Contact us to talk about your portfolio, your events and how we can help you and your stakeholders run a safer and more efficient operation.
Contact us: playbook@venueintel.com